Office Administrative Assistant

Office Administrative Assistant

Office employee responsible for managing the office, running errands and assisting the executive or boss, typing, filing, and other office related duties as required by the specific job.

Bookkeeping Administrative assistants in some offices may be charged with monitoring and recording expenditures. Duties may range from creating spreadsheets to reporting expenses to an office manager. As such, some administrative assistants may be required to be knowledgeable in office bookkeeping software, such as Microsoft Excel.

Planning and Scheduling Planning events like board meetings and luncheons may also be the responsibility of administrative assistants. This may require researching vendor prices or inquiring about participants' availability. Other duties may include scheduling appointments and preparing presentation materials.

Duties Of Administrative Assistants

  • Excellent customer service skills
  • Assisting with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage
  • Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems
  • Scheduling and coordinating meetings, interviews, events and other similar activities
  • Sending out and receiving mail and packages
  • Preparing business correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Access, Outlook)
  • Data entry using 10-key keypad
  • Sending faxes
  • Managing files
  • Address resident concerns in accordance with company policies
  • Performing multifaceted general office support
  • Sending and receiving forms for the company
  • Answering the phone
  • All day-to-day operation matters
  • Operate a range of office machines such as photocopiers and computers